Enterprise PDF capability and Licensing Services

Tender description

<table><tr><td><b>RFx ID: </b></td><td>35186154</td></tr><tr><td><b>Organisation: </b></td><td>New Zealand Police</td></tr><tr><td><b>Open date: </b></td><td>Monday, 12 October 2026 2:30 PM +13:00</td></tr><tr><td><b>Close date: </td><td>Monday, 23 November 2026 5:00 PM +13:00</td></tr><tr><td valign="top"><b>Categories: </b></td><td>43000000 - Information Technology Broadcasting and Telecommunications</td></tr><tr><td valign="top"><b>Region: </b></td><td>New Zealand</td></tr><tr><td valign="top"><b>Overview: </b></td><td>New Zealand Police is reviewing its enterprise PDF capability, licensing and operating model ahead of the renewal of its current Adobe Enterprise Term Licence Agreement in July 2027.<br>Police is seeking information about the products, services and commercial models available in the market to support different levels of PDF capability across a large and diverse workforce.<br>Police wishes to understand how the market can support:<br>• standard PDF viewing, printing and annotation;<br>• PDF creation, conversion, editing and optical character recognition;<br>• secure electronic redaction and information disclosure;<br>• legal, court and specialist document workflows;<br>• integration with the Microsoft 365 and managed-device environment;<br>• usage analytics and licence optimisation;<br>• tiered or targeted licensing arrangements; and<br>• implementation, transition, support and change management.<br>Police is not assuming that a single product or licence type must support every user. The RFI will help Police understand whether a tiered PDF service could provide appropriate functionality to different user groups while improving commercial flexibility and value for money.<br><br>Documentation can be obtained via tenders.national@police.govt.nz</td></tr></table>

Eligibility criteria

The full eligibility and assessment pack is released with the tender documents.